Why Admin Mates?

Assigned Vendors Only

Work exclusively with pre-vetted, company-approved providers.

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Centralized Billing

Standard pricing, unified invoices, and SLA-backed execution.

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Prepaid & Postpaid

Recharge wallet or use a 15-day credit cycle—your choice.

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Real-Time Notifications

Email and dashboard alerts for orders, deliveries, and budgets.

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Inventory & Consumption

Live inventory tracking for office supplies across locations with reorder thresholds.

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RFQ & Tendering

Request quotes for new contracts, compare L1/L2/L3 automatically, and attach specs/BOQ for apples-to-apples evaluation.

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Approval Workflow

Maker-Checker-Approver levels, amount-based rules, remarks trail, and full audit history—aligned with your process shown in the video.

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Freelance Admin Consultation

On-demand experts for audits, setup, vendor onboarding, and policy standardization.

Who It’s For

Admin & Facility Teams

Standardize requisitions, SLAs, and documentation.

Procurement Managers

Pre‑negotiated pricing and vendor accountability.

Mid to Large Corporates

Multi‑location control with unified dashboards.

What You Can Manage

Office Utilities & Supplies

Stationery, pantry, housekeeping, more.

AMC (Annual Maintenance)

Pest control, AC, CCTV, fire safety, etc.

Repairs & Maintenance

Chairs, furniture, electrical, miscellaneous.

Client Features

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Login

Access with official company email; role-based permissions for teams.

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Order Placement

Add to cart from catalog, raise custom requests, or place quick reorders.

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Request a Quote (RFQ)

Create RFQs for new contracts, attach specs/BOQ, and collect multiple bids.

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Quote Comparison

Auto-rank L1/L2/L3 with side-by-side comparison and variance highlights.

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Approval Workflow

Maker-Checker-Approver levels, amount thresholds, remarks trail, and audit log.

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Payments

Prepaid wallet or 15-day postpaid; GST-compliant invoicing.

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Documents

Download POs, invoices, challans, AMC/service reports, and history.

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Budgets & Limits

Monthly/department/location budgets with real-time utilization.

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Inventory

Live stock by location with reorder thresholds and consumption tracking.

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Alerts

Email and dashboard notifications for orders, deliveries, approvals, and SLAs.

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Admin Consultation

On-demand expert help for audits, vendor onboarding, and policy setup.

Multi‑Location Reporting — One Dashboard

Consolidated Expense Reports

One‑click monthly spend across all branches.

Location‑wise Breakdown

Track orders, consumption, and AMC per floor.

Central Budget Control

Complete visibility for admin & finance teams.

Unified Admin Dashboard

Forget juggling multiple systems and sheets.

Prove the Cost Savings

Upload one of your recent invoices — we’ll compare your vendor’s pricing with our standard rates and send a savings report.

Sample Saving

Office Stationery (Monthly Bulk): ₹18,500 → ₹14,800 (Save ₹3,700)

Chair Repairs (10 units): ₹7,000 → ₹5,200 (Save ₹1,800)

Pest Control AMC (Monthly): ₹9,000 → ₹6,500 (Save ₹2,500)

Total Saving: ₹8,000+

Upload & Get Report

Send PDF/Images of invoices securely.

Upload Invoice

How We Work Differently

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Pre‑negotiated Rates

No price volatility or hidden markups.

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Vendors Pay Subscription

You don’t bear commissions — vendors do.

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SLA‑Driven Execution

On‑time delivery, no delay penalties.

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One Platform, Many Services

Consolidation reduces admin overhead.

Ready to simplify your office supplies procurement?

Get Started